Features
Everything included, in every plan
Here’s everything PTA Central does. There are no add-ons and no premium tier: every PTA gets all of it.
Your website
A website parents will actually use
A friendly, fast website for your PTA that you can update from your phone. No web designer needed.
Your own address
Start at yourpta.ptacentral.co.uk and connect your own domain when you’re ready. The secure padlock (HTTPS) is set up for you.
Edit every page yourself
Change the home page, about page, FAQs and your own pages from the members’ area, and preview before you publish.
News and a site banner
Post news with pictures, and put an urgent message across the top of every page, like “The fair has moved into the hall”.
What’s on
Upcoming events with an add-to-calendar button, and a calendar feed parents can subscribe to.
What you’re saving for
Fundraising targets with progress bars, and the things you’ve already bought for the school, with photos.
No accounts for parents
Parents buy tickets, volunteer and donate without having to make an account first.
Events
Events, tickets, volunteers and stalls
Plan the disco, sell the tickets, fill the rota and fill the field with stalls, all in one place.
Tickets by card or bank transfer
Sell tickets through your own Stripe account, or by bank transfer with a reference. Ask for things like a child’s first name and class.
Door check-in
Every ticket has a QR code. Scan it at the door with the app, or tick names off the door list.
Volunteer rotas
Parents pick a shift online and get a reminder. You can see at a glance where you’re short.
Stall bookings
Makers and local businesses book and pay for a pitch. Insurance certificates are collected, then deleted six months after the event.
Cash counts
Two people count the cash box together, note by note, and the takings go straight into your accounts.
See how it did
Budget against actual for every event, and copy last year’s event when it comes round again. Risk assessments and posters live with the event too.
Money
Charity accounts without the spreadsheet
Keep the books as you go, so the year end takes an evening, not a month. Everyone on the committee can see where the money goes.
Claims with receipt reading
Snap a receipt and AI reads the supplier, date and amount for you. Check it, choose the event and send it.
Two-person approvals
Nobody approves their own claim, and claims over a limit you set need two approvers. Bank details for paying people back are encrypted.
Bank statement matching
Import a statement file from your bank and match each line: ticket payments by their reference, with suggestions for the rest.
Invoices
Make invoices for sponsors and stallholders, and keep track of what’s been paid.
Funds and budgets
Keep restricted and designated money separate, set a budget for the year, and see how you’re doing against it.
Year-end accounts
Receipts and payments accounts and a statement of assets and liabilities in the Charity Commission’s CC16 layout. Close the year to lock it.
Examiner pack
Every transaction as a spreadsheet and every receipt in one ZIP file, ready for your independent examiner.
Taking payments
Card payments that go straight to you
Money from tickets, donations and the shop goes into your PTA’s own accounts. We never hold it and never take a cut.
Your own Stripe account
Connect your PTA’s Stripe account to take cards online. Stripe’s fees and payouts are recorded in your accounts for you.
Classlist payments too
If parents pay you through Classlist, those payments arrive in your Stripe account and are picked up automatically.
SumUp card readers
Card reader sales at events come in by themselves, linked to that day’s event, with the fees and payouts recorded.
Gift Aid
Donors make a Gift Aid declaration as they give. You get the claim schedule for HMRC and a record of what’s been claimed.
Fundraising
Raise more, and show families what it bought
Show families what you’re raising money for, how close you are, and what it bought.
Targets with progress
Say what you’re saving for and show the progress on your website as the money comes in.
What you’ve bought
Celebrate every purchase with a photo, the cost and the difference it’s made.
Sponsors
Sponsorship packages local businesses can buy online, with their logo on your website and a reminder before each one ends.
A shop for pre-loved uniform and merchandise
Sell second-hand uniform by size and condition, and PTA merchandise, at a fixed price or pay-what-you-like. Stock keeps itself up to date, with a pick list of orders to collect.
Raffles, within the law
Paper ticket books and online tickets, with the Gambling Act built in: an incidental lottery at an event or a small society lottery registered with your council, with the legal limits checked and the council return ready. The draw is fair and recorded.
Silent auctions
Bidders confirm their email and set a maximum bid. A late bid adds two minutes to that lot, so nobody gets sniped, and winners get a link to pay.
Donations
A donate page with suggested amounts, and Gift Aid for UK taxpayers.
Santa letters
Santa letters, done safely
A favourite fundraiser that involves children’s details, so it gets the strongest protection in PTA Central.
A simple form for parents
Parents add each child’s first name and a few details, upload the child’s own letter, and pay or donate.
Encrypted, then deleted
Children’s details are encrypted and deleted automatically on the date you set, usually in January.
Only your elves can see them
Only members with the Santa’s elf role can read children’s details, and every look is recorded.
Print-ready letters
Start each reply from a template (or with optional AI help), check it, then print on festive A4 stationery.
School wish lists
Wish lists, with logins for teachers
Teachers tell you what their class would love, and you decide together what to buy.
Teacher logins
Teachers get a School staff login to add what their class needs, with links, prices and how much it matters.
Decide and keep track
Filter and total every request, decide what to fund, and record the purchase.
A thank-you from the class
Teachers post a thank-you once it arrives, so everyone sees where the money went.
Keeping in touch
Newsletters, messages, chat and photos
Reach families without spamming them, and keep the committee chat out of your personal WhatsApp.
Newsletters people asked for
Sign-ups confirm by email (double opt-in), every email has a one-click unsubscribe, and you can send to particular classes.
A shared contact inbox
Messages from your website’s contact form land in one place, so nothing gets lost in someone’s personal email.
Chat and polls
Group chats for the committee and each event team, direct messages and quick polls, live in the app and the browser.
Photo albums
An album for every event, made for you. Pictures are made smaller as they’re added, and you choose which are OK for the website.
Running the PTA
The paperwork, sorted
Meetings, documents and the charity rules, without the box file.
Meetings, minutes and actions
Agendas, minutes (with optional AI help to tidy rough notes) and actions that become tasks. Add a Zoom, Google Meet or Teams link.
Documents with access levels
Your constitution, policies and minutes in one library. Each folder is public, members only, committee only or trustees only.
Tasks
Shared tasks with due dates, linked to events and meetings, so everyone knows who’s doing what.
Charity set-up checklist
Step by step through registering as a charity, then the jobs that come round every year.
DBS check records
Note who has a DBS check, when it was seen and when it needs renewing, without keeping copies of certificates.
Your PTA, your way
Members, roles and settings
Everyone gets what they need, and nothing they don’t.
Members and roles
Chair, treasurer, secretary, class reps, helpers, teachers and Santa’s elves. Each role sees only what it needs, and you can make your own.
Help videos
Short how-to videos for everyday jobs, in the members’ area and the app.
Your own domain
Use yourpta.co.uk instead of a PTA Central address. Our guide walks you through it, and HTTPS is set up automatically.
You choose who finds you
Decide whether search engines list your website, and whether parents can find you in “Find your PTA”.
And on the go
The PTA Central app for iPhone and Android
Door check-in, receipts, approvals, photos, chat and notifications, with Face ID sign-in.
Try all of it, free
Every feature is switched on during your 30-day trial. No card needed.